Receipts in, approved expenses out. Your policy, enforced automatically.
Stop chasing receipts across email, text, and paper. AI agents approve against your policy. Humans handle exceptions.
Built for staffing agencies (supports client-specific policies)
One intake point for all receipts. Workers submit however they want.
Three Problems. One Solution.
We built this for agencies drowning in receipt chaos, not ones looking for another app to manage.
One Intake Point
Workers submit receipts however is convenient—email, text photos, paper. Someone tracks it all down every pay period.
Made Expenses:
Upload, email, or snap a photo. System collects it all in one place.
Automatic Policy Enforcement
Per diems, mileage limits, subsistence rates, allowable categories—someone checks every expense against policy manually.
Made Expenses:
AI agents approve compliant expenses automatically. Exceptions get flagged for human review. System adapts to your policy rules over time.
No Re-Entry
Approved expenses get typed into accounting or invoicing systems. More manual work, more errors.
Made Expenses:
Approved expenses flow directly into Made Invoices (or export to your accounting system).
Ready to see how much time you could save?
Get Your Free Workflow AuditHow It Works
From receipt to approved expense in four simple steps.
Upload Receipts
Workers submit receipts via any channel—we collect them all in one place.
We Extract
Intelligent extraction reads expense data from receipts—vendor, date, amount, category.
Agent Approval
AI agents check against your policy rules. Compliant expenses auto-approve, exceptions get flagged.
Export
Approved expenses flow into Made Invoices or export to your accounting system.
Policy Rules We Enforce
Configure your rules once, enforced consistently on every expense.
Per Diem Limits
$75/day for meals, varies by client/contract
Mileage Caps
$0.58/km up to configurable monthly limits
Subsistence Rates
$150-200/day for construction sites
Allowable Categories
Meals, lodging, travel—block alcohol, entertainment
Client-Specific Rules
Different limits per health authority or GC contract
Custom Rules
Your specific policies, enforced automatically
What Made Expenses Is NOT
- Not a corporate card program
- Not a travel booking system
- Not a replacement for your accounting software (we feed it)
- AI agents approve compliant expenses automatically. Humans handle edge cases.
- One intake point for all receipts—email, upload, mobile photo.
- Complete audit trail from approved expense to source receipt.
- System adapts to your policy rules over time.
- Your cloud or ours—your data stays under your control.
See how it's made
Apply for a fit call. We'll learn about your expense process and show you if we're a match.
- Learn if we're a fit for your expense policies
- See how we handle your specific approval rules
- Understand what changes (and what doesn't)